Procedure on how to archive Users in Office 365
- Convert mailbox to shared mailbox
- Confirm if the mailbox is to be forwarded to another user
- Confirm if the mailbox is to be granted access to another user
- Prefix “X” in front of the user, therefore we will appear in the bottom of the global list
- Archive one drive data and save into archive sharepoint site
- Confirm if any users are required to access the archived data
- Remove user access from enrolled devices
- Remove user access from any sharepoint / groups / teams sites
Revoke office 365 licence